Privacy & Cookie Policy

Effective: June 2023 | Nairobi, Kenya

1 Introduction

EarthPlan Construction Limited (Registration No. CPR/2015/208057 ), in compliance with Kenya's Data Protection Act (2019), respects your privacy. This policy governs all data collected through our website (www.earthplan.co.ke), construction consultations, and project engagements.

2 Data We Collect

Personal Data

Full name, national ID/passport
KRA PIN & contact details
Property ownership documents
M-Pesa transaction records

Technical Data

IP address & device information
Cookie data (see Section 7)
Website usage analytics
Location data (for site visits)

3 How We Use Your Data

Purpose	Legal Basis	Examples
Project Execution	Contractual Necessity	Site assessments, material procurement
Regulatory Compliance	Legal Obligation	NCA reporting, county permits

4 Data Sharing in Kenya

Essential Sharing

NCA-licensed subcontractors
County government offices

Protection Measures

Data Processing Agreements
Kenya-based server storage

5 Your Rights Under Kenyan Law

Access

Request your data copy

Rectification

Correct inaccurate data

Erasure

Request data deletion

Objection

Opt-out of processing

6 Our Security Measures

Encryption

AES-256 for sensitive data

Access Control

Role-based permissions

Audit Logs

All access tracked

7 Cookie Policy

Essential Cookies

Always Active

Required for website functionality:

Session management during site visits
Form submission security (CSRF tokens)
Load balancing for performance

Analytics Cookies

Optional

Help us improve user experience:

Google Analytics for traffic analysis
Hotjar for interaction tracking
Duration: 1-24 months

You can manage these cookies through our Cookie Consent Banner when first visiting our site.

Marketing Cookies

Optional

Used for targeted advertising:

Facebook Pixel for ad effectiveness
Google Ads conversion tracking
Duration: Up to 90 days

8 Policy Updates

We may update this policy periodically. Significant changes will be:

Posted on our website with clear change summaries
Communicated via email for active clients
Archived with version history available on request

Next scheduled review: January 2024

9 Contact Our Data Protection Officer

EarthPlan Construction Ltd

Buruburu Complex, 3rd Floor
Suite 38, Mumias Road
Nairobi, Kenya

+254 728 886799 (DPO Direct Line)

Official Channels

[email protected]

ODPC Registration No: DP/EAST/2023/XXXXX
NCA License No: 46822/B/1218

Policy Version 2.1 | Approved by Board on 15/06/2023

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